Venue Logistics Coordinator

HIRE DATES: August 1st – November 15th This position will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference. ABOUT US: Austin Film Festival furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film to tell a story. OVERALL JOB DESCRIPTION: The Venue Logistics Coordinator is responsible for organizing and following through with all logistical needs regarding signage and other related rentals at all venues as well as manage a team of volunteers to set up and break down at across all festival and conference locations. Securing a tech center, out of which all festival and conference operations will occur during the week of Oct. 29thCoordinating and supervising move-in, maintenance, and move-out of the tech center, including internet set upWorking with the Executive Assistant to fulfill City of Austin requirementsAcquiring the necessary equipment and rental items prior to the festival including banners, signs, director’s chairs, pipe and drapeServing as point person for any conference vendorsSecuring and managing walkies during the festivalAssigning, programming/signing in/signing out AFF phones-mainly needed for transpo, volunteer teamManaging and adhering to a set, pre-determined budgetWorking with the sponsorship team to ensure all sponsorship banners are properly on display and sponsor events are properly set upSecuring the proper number of director’s chairs for panels and Q&A’s at various festival locationsAdhering to all signage needs for Austin Film Festival TV Show, On Story®Coordinating with venues and preferred audio-visual contractor for proper timing of set up and breakdown of equipmentWorking closely with Conference team to ensure conference venues are set up in time for panels to beginProvide Conference team with updates on conference set upCoordinating all Conference water supplyServing as point person for any signage that needs to be createdSecuring a robust team of volunteers of 10-15 volunteers to help execute day to day load-in and outs, set up, and breakdown during the festivalCompleting Weekly Status Reports and attend weekly staff meetingsProviding exemplary customer serviceProviding wrap up and completion materials, including inventory and invoicing

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