Program and Office Coordinator

About Us:

Women in Film & Video (WIFV), based in Washington DC, provides educational and

networking opportunities for screen-based media makers, celebrates women’s creative

and technical achievements in media, and advocates for parity both in front of and

behind the camera to ensure that all voices can be heard.

WIFV is a 501(c)(3) non-profit community benefit organization founded in 1979 and is

the premier professional resource for people who want successful media careers in the

DC-metro region. Our resources, connections, and advocacy support a vibrant, creative

media community.

Position Key Roles & Responsibilities

The Program & Office Coordinator is a professional full-time position which includes

responsibility for coordinating membership administration, professional program

support, social media oversight, and general office functions including bookkeeping

and policy support.

Reporting to the Executive Director, this role contributes to WIFV's work to improve

parity in front of and behind the camera and support independent screen-based media

makers by performing the following Essential Functions:

Programming:

 Assists with program promotion to internal and external audiences including posting

to WIFV website and social media.

 Assists with online events as needed including login reminders for registered guests,

editing program chat notes, and post-mortem reporting.

 Assists with on-site event management including registration, guest relations,

preparation of materials, oversight of reception, technology, and post-event reports.

 Coordinates Programming Committee decisions with the program provisions.

 Works with interns and volunteers as directed by Executive Director.

 Assists with website content updates, monthly newsletters, and Monday Missives.

Membership:

 Handles day-to-day needs of members including communication with individuals

regarding membership.

 Maintains the membership database and physical files.

 Activates membership benefits.

 Drafts membership emails, letters, and other member communications in support of

the Executive Director.

Administrative:

 Performs administrative functions related to general office management, including

answering phones and returning calls as needed, filing receipts and paperwork,

organizing electronic files, and proofing/formatting documents.

 Provides normal maintenance of office systems and technology.

 Oversight of visual archives.

 Drafts administrative emails and communications in support of the Exec. Director.

 Provides bookkeeping support in QuickBooks Online including recording deposits,

entering invoices, and organizing monthly financial reports including Accounts

Payable reports.

 Liaison between WIFV Treasurer, Executive Director, and outside accounting firm for

financial reporting needs.

 Assist with grant reporting by organizing financial information.

Qualifications:

 BA degree preferred or equivalent work experience.

 Membership and/or non-profit organization experience preferred.

 Excellent computer skills in Microsoft Office programs.

 Preferred experience with QuickBooks Online.

 Detail-oriented with strong administrative and customer service skills.

 Eagerness to meet diverse membership needs in a professional manner.

 Ability to multi-task and work in fast-paced environment.

 Flexibility, with prior notice, to work varied hours (some evenings, early mornings,

weekends) in support of program events.

 Knowledge and/or passion for the screen-based media industry.

 Lives in the Washington DC area to meet onsite and in-person work requirements.

Salary: $65,000 starting salary with annual review.

Benefits:

 Paid time off for Federal Holidays.

 10 days of additional personal paid time off (PTO).

 Additionally, WIFV is closed between the Christmas and New Year’s holidays.

 $100 monthly Metro stipend.

 $200 monthly health insurance reimbursement.

To apply: Send resume and cover letter to [email protected] No phone calls please.

Timeline: Applications will be reviewed on a rolling basis until a candidate is hired.

Women in Film & Video is an equal opportunity employer and will consider all applicants without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, age, disability or handicap, pregnancy, childbirth, or related medical condition, citizenship status, service member status, genetic information, union affiliation or any other characteristic protected by federal, state, or local law.

Pay: $65,000.00 per year

Work Location: In person