Film + Media Arts Program Assistant - 5435388-0

Position Summary This 12-hour, part-time position provides assistance to the Film & Media Arts faculty, including 4 full-time faculty, 2-3 adjunct faculty, one full-time engineer and one part-time engineer. The person will have strong interpersonal skills, critical thinking/problem solving skills, word processing and computer skills, internet research skills, bookkeeping and budget experience, and an eye for detail and accuracy. Knowledge of film, television, the entertainment industry and film festivals will be considered a bonus. as neededStudent workersEnter contractual information for WTUR workers and Envision Productions staffRecruit, schedule, and manage student workers if neededApprove timesheets of student workers if neededArchivingResponsible for archiving annual documents such as production photos, course materials and production bindersRecord weekly minutes at department meetings for archival purposesCollect and archive syllabi each semesterCourse materials and feesUpdate course fees each semester in communication with faculty and ensure that fees are collected for relevant class sectionsOrder materials as requested for coursesAssist chair in processing course fee forms and route through Academic Affairs and the Business office by deadlinesAssist Chair with curriculum guides/course scheduling/registration/scholarshipsAssist Chair in plotting all course/faculty/room schedules throughout Horne using iChairIdentify population swells or downturns, forecasting how those will affect section enrollmentAvoid conflicts for students by orchestrating the timing of various courses.Maintain curriculum guides for BA and BS.Prepare reports of various kinds to provide data for decision making (E$3, AIP, AlumniConnect, etc. Purchase food and beverage for receptions following Documentary Screening (Dec), Red Eye Film Frenzy 24-hour film festival (Jan), Narrative Screening (May) and other screening events hosted by alumni and guestsHost receptions/serve punch/supervise student assistants outside of normal work hours.For the Envision Film Festival, book facilities, media services, microphones, tables, tablecloths, food/beveragePlace catering orders related to prospective students visiting during Envision Film FestivalResearch, order and supervise delivery of meals for Envision leadership team and guestsFor the Senior Show, order certificate holders, create award certificates, order tables/tablecloths, purchase beverages, and host punchbowlFor the Senior Brunch, book location, purchase/prepare food as needed and coordinate setupPublicize scheduled events to university via e-mail Announcements as requested by chair Provide public relations information about exhibits to [email protected] and local media outlets as requested by chairAdministrative support for TUHIP (LA semester program)Request W-9s from new speakersProcess honoraria payments for class speakers for FMA365 Inside the Entertainment Industry every two weeksFilm CampAssist with mid-week picnic arrangementsFind actors for films by reaching out to local arts organizations and high schoolsFilm Festival SupportWork with faculty to ensure that student project submission forms and FilmFreeway are completely filled out at semester’s end, and if not, track down students who have not completed documentation for festival and competition entryObtain caption files for films when neededTrack festival submission dates and prompt chair to complete entriesProvide assets to film festivals as requested: director bios, headshots, log lines, press kits, film trailers, digital film files, caption files and confirmation agreementsKeep IMDb (Internet Movie Database) information up to date when new films are completedSocial Media/Graphic DesignIf skilled with social media and graphic design, prepare posts for FB, IG, etc, announcing acceptances and wins in film festivals and competitionsInteract with university social media manager, alerting of upcoming posts for possible repostingOther duties as assigned.Education and Experience High school diploma or GED, required.