Film Business Executive Assistant

We are seeking an experienced Executive Assistant to support two senior executives in our Film business. This role is ideal for someone who thrives in a fast-moving environment, exercises excellent judgment, and can keenly manage competing priorities while maintaining a high-level of professionalism and discretion. The Executive Assistant will serve as a trusted partner to the executives, providing strategic administrative support, driving coordination across stakeholders, and ensuring day-to-day operations run smoothly. This is a NY-based, in-person role that will work closely with a collaborative team of executive support professionals. Initial Responsibilities • Provide high-level administrative and operational support, including complex calendar management, meeting coordination, and ongoing prioritization of projects and initiatives • Manage a high volume of scheduling requests and shifting priorities across internal and external stakeholders • Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries • Anticipate needs, proactively solve problems, and identify opportunities to improve processes and workflows • Serve as a key point of contact between the executives and filmmakers, partners, industry professionals, investors, and other stakeholders • Plan and execute logistics for meetings, business trips, off-sites, and special events • Partner closely with coordinators, executive assistants, and cross-functional teams to ensure alignment across schedules and priorities • Prepare, review, and process documents, contracts, expense reports, and other sensitive materials • Track action items, deadlines, and key deliverables to ensure timely follow-through • Compile briefing materials, presentations, and background information for meetings, speaking engagements, and special projects • Build and maintain a strong understanding of key relationships across partners, vendors, and industry contacts • Support occasional personal tasks and errands for the executives, as needed • Take ownership of ad-hoc projects and requests, as needed

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