Executive Assistant, School of Theater Film &TV

Responsibilities include coordinating and prioritizing projects involving all levels of internal staff and management, managing calendars and meetings, and staying current on university priorities. Maintain and manage a filing system to ensure accurate and accessible records of all correspondence, memos and invitations for the Director.Coordinate and manage logistics and details of special events at the request of the Director; this would include catering, invitations, necessary meeting amenities like projectors or conference lines.Responsible for all travel arrangements for the Director, creating itineraries, arranging meetings and events as needed while on travel status.Coordinate Promotion & Tenure including: contacting and securing outside evaluators, working with faculty members to compile school packets, verifying all documents are present, distributing materials to outside evaluators and P&T committee members, moving submitted materials to the College for review. Knowledge of university policies, procedures, and administrative processes (or ability to quickly learn them)Understanding of office management practices and professional administrative standardsKnowledge of project coordination principlesAwareness of higher education structure and stakeholder relationships (faculty, staff, external partners)Strong written and verbal communication skillsAdvanced organizational and time-management skillsCalendar and meeting coordination across multiple stakeholders and prioritiesProficiency with Microsoft Office Suite and university systems (or similar enterprise tools)Research skills, including online information gathering and summarizing relevant findingsCustomer service and interpersonal communication skillsProblem-solving and prioritization in fast-paced environmentsAbility to exercise discretion, sound judgment, and maintain strict confidentialityAbility to manage multiple complex tasks simultaneously with accuracy and attention to detailAbility to work collaboratively with diverse internal and external stakeholdersAbility to anticipate needs and proactively support leadershipAbility to follow through on projects independently while maintaining accountabilityAbility to adapt to shifting priorities and deadlines in a dynamic academic environmentHigh degree of flexibility.High degree of attention to detail.Excellent data entry skills.Excellent organizational skills. It is not intended to be an exhaustive list of all duties and responsibilities. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

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