Executive Assistant, Film Business

We are seeking an experienced Executive Assistant to support two senior executives in our Film business. This is a NY-based, in-person role that will work closely with a collaborative team of executive support professionals. Initial Responsibilities Provide high-level administrative and operational support, including complex calendar management, meeting coordination, and ongoing prioritization of projects and initiatives Manage a high volume of scheduling requests and shifting priorities across internal and external stakeholders Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries Anticipate needs, proactively solve problems, and identify opportunities to improve processes and workflows Serve as a key point of contact between the executives and filmmakers, partners, industry professionals, investors, and other stakeholders Plan and execute logistics for meetings, business trips, off-sites, and special events Partner closely with coordinators, executive assistants, and cross-functional teams to ensure alignment across schedules and priorities Prepare, review, and process documents, contracts, expense reports, and other sensitive materials Track action items, deadlines, and key deliverables to ensure timely follow-through Compile briefing materials, presentations, and background information for meetings, speaking engagements, and special projects Build and maintain a strong understanding of key relationships across partners, vendors, and industry contacts Support occasional personal tasks and errands for the executives, as needed Take ownership of ad-hoc projects and requests, as needed Our target salary range for this role is between $75,000 to $95,000.

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