Assistant, Film Development and Production

About the position Responsibilities:\nMaintain and manage executive calendars with precision, anticipating needs for meetings/videoconference/calls, adapting to the demands of an international business spanning multiple time zones.\nPrepare meeting agendas, organize and distribute materials, handling both internal and external appointments of varying formalities.\nRecord and organize meeting notes, distributing follow-up materials as needed.\nProactively update grids, presentations and shared folders.\nArrange travel accommodations and process executive expenses in alignment with company policies.\nScreen calls and handle inquiries with tact, referring or escalating as appropriate.\nDraft, review and compose various forms of correspondence such as memos, reports, and submissions letters\nAssertively follow up on tasks and projects to ensure timely completion.\nManage submissions to Executives, including books, scripts, and pitches, reviewing or distributing as directed.\nPrepare talent lists and organize weekly book scout reports\nConduct market research and track industry trends, including ratings, audience data, competitive programming and emerging content trends\nRequirements:\nStrong communications skills, able to engage effectively across all levels of the organization and with external partners.\nAdaptive, resourceful, and mature, with excellent professional judgment.\nCommitment to confidentiality and diplomacy in all interactions.\nProficient problem-solving abilities.\nExperienced in assessing creative and commercial viability of scripts and books.\nExpertise in MS office, G Suite, Zoom, Microsoft Teams and Adobe\nExperience with industry-specific technology and platforms (e.g., FinalDraft, Pix, Scenecronize, IMDBPro, Studio System).\nKnowledge of directing talent, agents, and production companies Responsibilities Maintain and manage executive calendars with precision, anticipating needs for meetings/videoconference/calls, adapting to the demands of an international business spanning multiple time zones.Prepare meeting agendas, organize and distribute materials, handling both internal and external appointments of varying formalities.Record and organize meeting notes, distributing follow-up materials as needed.Proactively update grids, presentations and shared folders.Arrange travel accommodations and process executive expenses in alignment with company policies.Screen calls and handle inquiries with tact, referring or escalating as appropriate.Draft, review and compose various forms of correspondence such as memos, reports, and submissions lettersAssertively follow up on tasks and projects to ensure timely completion.Manage submissions to Executives, including books, scripts, and pitches, reviewing or distributing as directed.Prepare talent lists and organize weekly book scout reportsConduct market research and track industry trends, including ratings, audience data, competitive programming and emerging content trendsRequirements Strong communications skills, able to engage effectively across all levels of the organization and with external partners.Adaptive, resourceful, and mature, with excellent professional judgment.Commitment to confidentiality and diplomacy in all interactions.Proficient problem-solving abilities.Experienced in assessing creative and commercial viability of scripts and books.Expertise in MS office, G Suite, Zoom, Microsoft Teams and AdobeExperience with industry-specific technology and platforms (e.g., FinalDraft, Pix, Scenecronize, IMDBPro, Studio System).Knowledge of directing talent, agents, and production companies

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