Academic Department Coordinator for Film & Media Studies and Education Studies

Academic Department Coordinator for Film & Media Studies and Education Studies

Amherst College is committed to enhancing the diversity of its community and welcomes applicants for the Academic Department Coordinator position. This full-time role during the academic year (42 weeks) with part-time hours (3 hours per week) over the summer offers a salary range of $27 - $30 per hour, influenced by education, experience, and other relevant factors, along with a highly competitive benefits package.

The Academic Department Coordinator will provide comprehensive administrative support for the Film and Media Studies (FAMS), Education Studies (EDST), and Special Projects. This role demands a proactive and adaptable individual capable of thriving in a fast-paced environment while assisting across multiple disciplines. The Coordinator will serve as the initial point of contact for both programs and will be required to work on campus four days a week when classes are in session.

Key Responsibilities:

Faculty Support: Attend program meetings and assist the chair in preparing necessary materials. Manage clerical, ordering, and scheduling tasks for the program.Curricular Support: Update course information in the Course Catalog, CPI, and Workday. Assist with course logistics and maintain majors' records. Communicate academic matters with the registrar's office. Coordinate annual prizes and fellowships for majors.Event Management: Organize travel arrangements and accommodations for guest speakers. Oversee venue coordination, receptions, and event publicity.Budget Support, Financial Transactions, and Student Employment: Administer program account expenses, reconcile monthly expenses, and supervise Workday balances. Process purchase orders, invoices, and reimbursements. Collaborate on budget creation with the program chair. Maintain student employment coordination.Communications and Office Management: Update and maintain the program's website and electronic files. Manage supply inventory and scheduling in program common spaces. Act as the liaison between the program, students, faculty, staff, and the external community.Qualifications:

Required: High School Diploma or equivalent. 1 to 3 years of relevant experience. Strong written and verbal communication, organizational, and customer-service skills. Ability to take initiative, work independently, and collaborate effectively. High attention to detail and sensitivity to confidentiality. Proficiency in Google Workspace and/or Microsoft Office. Experience working with diverse communities. Successful completion of reference and background checks. An acceptable criminal offender records information (CORI) check.Preferred: Associate's degree. Three or more years of related experience in higher education. Familiarity with Workday or similar ERP software.Interested candidates are encouraged to submit their resumes and cover letters online. Please ensure all requested documents are uploaded before submitting your application. The review process for applications will begin immediately and continue until the position is filled. Amherst College promotes an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Violators of this law may be subject to criminal penalties and civil liability.