CAFILM supports its mission to celebrate film as art and education by presenting the annual Mill Valley Film Festival and DocLands Documentary Film Festival, exhibiting film year-round at the non-profit Christopher B. Smith Rafael Film Center in San Rafael, CA and Sequoia Cinema in Mill Valley, CA, and building the next generation of filmmakers and film lovers through CFI Education. This position plays a key supervisory and logistical leadership role, ensuring that each venue operates efficiently, staff are properly supported, and festival standards are consistently maintained. Assist in designing, leading, and delivering comprehensive training sessions for all festival theater staff, with an emphasis on clarity, hospitality, and consistent execution of festival policies and procedures.Support and participate in staff supervision and scheduling, including helping develop, adjust, and communicate staffing plans for all venues.Collaborate with the Theater Operations Manager to develop and present "Theater Ops 101," an orientation that introduces festival workflows to cross-departmental teams (Programming, Membership, Development, PR/Marketing).Coordinate all special seating plans for VIPs, sponsors, filmmakers, and donors, exercising judgment around timing, logistics, and staff needs, in alignment with the Theater Operations Manager.Serve as a liaison with the Development Department, ensuring sponsor and donor expectations are met at each venue.Create, refine, and maintain detailed work schedules for theater staff across all festival venues including the Rafael Film Center, Sequoia, Lark, and BAMPFA.Work with the General Manager of Festival Operations to ensure staff needs-parking, meals, access, break plans-are aligned with festival procedures and venue requirements.Procure, manage, and oversee all essential theater operations supplies (signage, stanchions, flashlights, binders, clipboards, easels), ensuring adequate distribution and readiness across venues.Conduct regular check-ins with the Theater Operations Manager to assess workload, timelines, team communication, staffing needs, and operational flow.Use Asana to coordinate and track theater operations tasks and deadlines, ensuring alignment with the Festival GM and overall operations timeline.Collaborate with the Volunteer Manager to integrate volunteers effectively into theater operations support, including training, placement, and on-site workflow.Oversee post-festival inventory and organization, ensuring supplies are accounted for and returned to storage in an organized manner.Contribute to and submit a comprehensive wrap report and participate in post-festival debrief meetings.Lead or support on-site theater operations management at assigned venues when delegated, stepping into supervisory decision-making as needed.Perform additional duties as assigned by the Theater Operations Manager or Director of Operations.Ideal Candidate Qualifications We are taking steps to ensure that the California Film Institute is a safe and equitable space for staff members, filmmakers and audiences alike by incorporating inclusivity, diversity and accessibility measures into our business plan and tangible KPIs to hold ourselves accountable to serve and engage diverse audiences through our work. We celebrate diversity and are committed to creating an inclusive environment.
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